If you're used to working with Excel on Windows, one of the most confusing aspects of using Excel on a Mac is shortcuts. Even basic shortcuts you've been using for years in Windows may not work as you expect.
- Excel Shortcut For Macro
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After a few problems, you might wind up thinking that Mac shortcuts are 'totally different' or somehow 'broken'. In reality, Excel shortcuts on the Mac are quite capable, you just have to understand and adjust to certain differences.
In this article, I'll walk you through the key differences you need to be aware of to work productively with Excel shortcuts on a Mac.
Also see: Excel shortcuts on the Mac // 3 minute video
- A list and description of just over 50 important Excel shortcuts you should know if you spend a lot of time in Excel. This is a summarized version of the more than 200 shortcuts that are available in Excel for both Windows and Mac platforms.
- Navigating Excel to find certain cells based on data-driven criteria is a skill available even to Excel beginners. Try implementing shortcuts within this section to find cells such as dependents.
- Top 5 Excel Shortcuts for the Mac 1) Increase/Decrease Font Size – SHIFT+COMMAND+. 2) Delete Everything in Selected Cells – FN+DELETE. 3) Create Filter – SHIFT+COMMAND+F. You have a list of data and you need to create a filter. 4) Center Align Data – COMMAND+E. You have a bunch of cells with data.
- Excel Shortcuts - List of the most important & common MS Excel shortcuts for PC & Mac users, finance, accounting professions. Keyboard shortcuts speed up your modeling skills and save time. Learn editing, formatting, navigation, ribbon, paste special, data manipulation, formula and cell editing, and other shortucts.
You can create custom keyboard shortcuts in Excel or Word for Mac within the application itself. To create custom keyboard shortcuts in PowerPoint, Outlook, or OneNote for Mac, you can use the built-in capability in Mac OS X.
1. Special symbols
One of more confusing aspects of keyboard shortcuts on the Mac are the symbols you'll see for certain keys. For example, the Command key is abbreviated as ⌘, the Control key with ⌃, and the option key as ⌥. These symbols have a long history on the Mac, and you'll find them in menus everywhere.
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The Mac Finder – abbreviations appear in all applications, not just Excel
The Mac Finder – abbreviations appear in all applications, not just Excel
You'll see these symbols in menus across all applications, so they're not specific to Excel. There really aren't too many symbols, so I recommend that you bite the bullet and memorize them. The table below shows some example shortcuts with a translation.
Command | Shortcut | Translation |
New workbook | ⌘N | Command N |
Save As | ⌘⇧S | Command Shift S |
Toggle ribbon | ⌘⌥R | Command Option R |
Paste Special | ⌃⌘V | Control Command V |
Select row | ⇧Space | Shift Space |
2. Function keys
Like their counterparts in the Windows world, Mac keyboards have function keys. These keys sit at the top of the keyboard and are labeled F1 to F12 on standard keyboards and F13, F14 and higher on extended keyboards.
Standard Mac keyboard with 12 function keys
As you know, function keys are uses for many shortcuts in Excel. For example, you can use F1 for help, F7 for spelling, and shift + F3 to insert a function. But if you try these shortcuts directly on a Mac, they don't work. Why?
By default, Function keys on a Mac control the computer itself, things like screen brightness, volume, video pause and play, and so on. This means that if press only the function keys in Excel, you'll end up controlling the Mac, and not Excel.
To make function keys work like you expect in Excel, you need to add a key: the function or fn key. You'll find the fn key in the lower left on your keyboard. Planet coaster for mac. Cc cleaner for mac. Here are a few examples:
Command | Windows | Mac |
New chart | F11 | fn F11 |
Calculate worksheets | F9 | fn F9 |
Open Spelling | F7 | fn F7 |
Evaluate formula | F9 | fn F9 |
If you really hate using the fn key, you can change this behavior by changing a preference at System Preferences > Keyboard. Here you can check a box that will that will change function key behavior to work like 'standard function keys'.
If you do this, however, note that you won't be able to use function keys for things like Brightness, Volume, etc. unless Install java 1.7 for mac. you hold down the fn key. In essence, this setting reverses behavior so that you need to use fn to control the Mac.
Libby for mac. Download game zic survivor zombie apocalypse mod apk. Personally, I like using the function keys to control the computer, so I leave this setting alone, and just the fn key when needed in Excel.
3. Missing keys
Another difference that may trip you up on a Mac is certain keys are missing.
Unless you're using an extended keyboard, keys like Home, End, backspace, Page up, and Page down are nowhere to be found. This is a problem, because many of these keys are used in Excel shortcuts. The solution is to use specific substitutions, as shown in the table below.
Windows | Mac equivalent |
Home | fn arrow left |
End | fn arrow right |
Page Up | fn arrow up |
Page Down | fn arrow down |
Screen right | fn option arrow down |
Screen left | fn option arrow up |
Move to Last cell | fn control arrow right |
Move to first cell | fn control arrow left |
Delete | fn Delete |
Backspace | Delete |
The substitutions let you perform the same actions you can do in Windows. However, They can make some shortcuts seem complicated on a Mac because you have to use more keys.
Excel Shortcut For Macro
Note: If you're using an extended keyboard on a Mac, you don't need to worry about substitutions, since you'll have keys for Home, End, Page up, etc.
Extended keyboards have all the keys
4. Ribbon shortcuts
In the world of shortcuts, perhaps the most painful difference on a Mac is a lack of ribbon shortcuts.
In Excel on Windows, you can use so called accelerator keys to access almost every command in Excel using only your keyboard. This doesn't matter much when you're performing an action that has a dedicated shortcut (i.e. Control + B for bold), since dedicated shortcuts are faster than ribbon shortcuts. But when you want to trigger an action that doesn't have a dedicated shortcut (like sort, hide gridlines, align text, etc.), it hurts a bit.
Excel Shortcut For Sum Mac
Excel ribbon in Windows with accelerator keys visible. No equivalent on the Mac!
5. Just different
Finally, some Excel shortcuts are just plain different on a Mac.
Excel Shortcut For Strikethrough Mac
For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. For a complete list of Windows and Mac shortcuts, see our side-by-side list.
If you want to see more Excel shortcuts for the Mac in action, see our our video tips. Whenever we use a shortcut, we show both the Windows and Mac version.
Excel 2016/Office 365
With the introduction of Excel 2016 on the Mac, Microsoft has started to adjust Mac shortcuts to be more aligned with Windows. As of February 2016, many Windows shortcuts can be used in Excel 2016/Office 365. For example, you can use fn + F4 to toggle between absolute and relative references, Control + Shift + L to toggle a filter on and off, etc. So far, all the shortcuts that have been adjusted to match Windows shortcuts remain backward compatible with previous Mac only shortcuts. For example while fn F4 toggles references on the Mac, the old shortcut Command + T still works as well.
![Shortcut Shortcut](/uploads/1/3/4/3/134320217/531514988.png)
More shortcut resources
Excel Shortcuts For Mac 2011
- 200 Excel shortcuts for Win and Mac (online list)
- The 54 Excel shortcuts you really should know (article)
- Laminated quick reference cards (old school)
- Excel shortcuts course - (video training)